Hiring: Librarian
We are looking for a Librarian (permanent, full-time) to replace our current Library Administrator who is heading back to Saskatoon.
The Librarian position is 37.5 hours a week and often includes evening and weekend work. Pay is $22.00 to $25.00/hour depending on education and experience. Administering all aspects of the library’s operations and staff are the focus of this position.
POSITION DESCRIPTION - LIBRARIAN – 37.5 HOURS/WEEK
Under the direction of the Flin Flon Library Board:
ADMINSTRATION
· Ensure all aspects of the administration of the library is operated ethically and efficiently
· Attend library workshops as provided by Public Library Services
· Conduct library tours
· Invigilate/proctor exams
· Keep up-to-date with library trends and technologies
· Liaise with Public Library Services and other Manitoba Libraries
· Manage the growth and development of all library operations and services
· Organize and carry out routine office procedures to facilitate efficient operation of the library
· Report to stakeholders on the library’s Key Performance Indicators (KPIs)
· Represent and promote the library within Flin Flon and area
· Take action and successfully resolve work-related issues
· Provide administrative support to the Flin Flon Heritage Committee
Board Meetings
· Maintain copies of Flin Flon Library Board agendas, minutes, and membership
· Notify Flin Flon Library Board members of meetings
· Provide reports of the library’s Key Performance Indicators (KPIs) to the Flin Flon Library Board
· Support the Flin Flon Library Board by preparing agendas and board meeting kits, attending meetings and taking/transcribing/circulating minutes for regular and special meetings.
MARKETING & COMMUNICATIONS, WEBSITE, AND SOCIAL MEDIA
· Manage the development and implementation of the library’s social media strategy
· Manage the development and implementation of the library’s website content
· Develop and implement the library’s communications strategy including print brochures
· Evaluate and manage website performance
INTERNET TECHNOLOGY
· Work to have appropriate software/hardware in place to ensure efficient IT operations
· Working with IT support, ensure computers are in good working order
· Working with IT Support, make decisions on hosting and server management
FINANCIAL
· Complete and balance daily cash
· Ensure payroll is completed by contract bookkeeper in a timely and correct manner
· Make bank deposits
· Manage the contract bookkeeper to ensure all accounts receivable and payable are up-to-date and financial records are accurate
· Present the approved budget to the City of Flin Flon, Town of Creighton, and Village of Denare Beach
· Purchase and redeem GICs
· Using Key Performance Indicators (KPIs) collected throughout the previous fiscal year, prepare and present the annual report
· Within budget, purchase library material and equipment
· Working with contract bookkeeper, oversee the library’s budget for presentation/approval by the Flin Flon Library Board
· Working with contract bookkeeper, submit financial records to auditor including request to file charitable return and GST refund
· Working with contract bookkeeper, verify invoices before payments are made
GRANTS AND PROPOSALS
· Apply for the annual provincial operating grant
· Find and apply for grants for new equipment, technology, and building maintenance/upkeep for projects not within the scope of the annual operating budget
HUMAN RESOURCES
· Recruit, interview, hire, discipline, and dismiss staff
· Manage, supervise, and coordinate the work and development of all library workers and volunteers
· Conduct performance appraisals
· Develop and update position descriptions
· Maintain library workers’ banked time, vacation, sick time, salaries and benefits
· Set daily work schedules for library workers
· Take action and successfully resolve library workers’ concerns
POLICIES AND PROCEDURES
· Create/update and recommend policies to the Flin Flon Library Board
· Ensure approved policies are implemented and followed
· Update and maintain policy manuals
LIBRARY BUILDING, PREMISES, AND CONTENTS
· Proactively identify maintenance needs of the library building, premises, and contents, and arrange for required repairs
· Using key log, issue keys as necessary
COLLECTION
· Conduct and supervise an annual inventory of library holdings
· Manage the development and implementation of the library’s collection
· Working within the established annual budget and with Public Library Services Guidelines, ensure there is a good balance of reading material that reflects the communities the library serves
CIRCULATION
· Carry out procedures for overdue materials, including contacting patrons by phone or email, checking shelves, and (if applicable) receiving fines
· Catalogue and import new library material including Public Library Services’ Large Print Rotation
· Delete/replace library material that is lost, damaged, or requires weeding
· Following prescribed procedures, register new patrons and renew memberships
· Manage the general procedures for the effective circulation of library material
· Manage procedures for withdrawal of lost, damaged or weeded library material
· Phone or email patrons regarding reserves and overdue library material
· Using fILL, ensure Inter-Library Loans requests are completed and mailed in a timely manner
· Using Insignia, carry out general procedures for the effective circulation of library material including checking library material in and out
· Using Insignia, ensure patron information is kept current
· Using Insignia, place reserves on library materials for patrons
Customer Service
· Oversee patrons’ concerns to ensure they have been successfully resolved
· Assist patrons in person, via telephone, through email and social media to locate library material using Insignia, provide reference information, and with inter-library loans
· Hold library tours
· Provide basic computer assistance on patron computers and with a wide variety of devices (e.g., laptops, smart phones, etc.)
· Provide professional copying/printing, faxing, laminating, and binding services to patrons
· Using Square terminal, accurately input point-of-sale revenue and provide general receipts when requested
· When required, serve as a reference source to provide/find information for community members
WORKING WITH LIBRARY MATERIAL
· Assess charges for lost and damaged materials
· Manage annual inventory and weeding of library material
· Shelve books and shelf read/face stacks
· Using Insignia, delete records on lost, stolen, or discarded library material
OFFICE OPERATIONS
· Create and manage established office procedures to ensure the efficient operation of the library
· Conduct routine checks on office stationery and library supplies and re-order when supplies are low
PROGRAMMING, RAFFLES, AND FUNDRAISING
· Create charitable receipts for donations when required
· Working with the Flin Flon Library Board, plan and implement new services and programming
· Manage the development and implementation of library programming
· Manage the development and implementation of raffles
· Manage the development and implementation of fundraising activities
ROOM AND EQUIPMENT BOOKINGS/RENTALS
· Record room/equipment bookings as per standard operating procedure
· Ensure deposit is taken for room and/or equipment rental
· Ensure room/equipment user signs appropriate form
· Receive payment/deposit
· Create invoices when required
· Issue key(s) as required
· After room/equipment rentals check to ensure room and WII condition
SAFETY AND SECURITY
· Manage all safety and security of the library to ensure it is operated in a safe manner, adhering to all Acts and Regulations
· Ensure contractors and/or maintenance workers working in the library building sign in and out of the Visitors Log
· Ensure the library is secured at closing time (all doors are locked; lights are off; cash boxes are in safe, safe key is put away, and the dial has been spun; there is no water leakage in basement; sinks/taps are off; toilets aren’t running; thermostats are set; security system is set; library open sign is off)
· Ensure all established safe work policies and procedures (e.g., Work Alone Policy, Ladder Safety Portable Ladders and Stepstools Guidelines & Rules, etc.) are current and followed by library workers and visitors to the library
FOR MORE INFORMATION OR TO APPLY, PLEASE EMAIL FFPL-ADMIN@SHAW.CA.
Resumes with an accompanying cover letter will be accepted for this position until 5:00 pm on Wednesday, September 15, 2021.